Stop Losing Patients to Appointment Chaos

AuxaCare is an intelligent appointment assistant built for medical offices that want to reduce peak-hour congestion, manage walk-ins better, follow up patient visits more effectively, and avoid last minute cancellations.

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Is This Your Clinic?

A professional consultation setting with a medical professional sitting at a desk facing a client. The room has a modern aesthetic with white walls decorated with framed certificates. The desk is organized with office supplies, a laptop, and a fruit bowl in the center.

Patients pile up during peak hours?
Some patients could come at off-peak hours but never do?
You lose walk-ins who leave when they see the waiting room is full?
Your receptionist is juggling calls, bookings, follow-ups — often missing priorities?
Frequent last-minute cancellations?

If this is you, it’s likely costing you time, patients, and revenue — and that’s exactly where AuxaCare can help.

AuxaCare - Solutions

Intelligent Appointment Balancing

AuxaCare helps keep your schedule balanced if unexpected cancellations and visits occur by guiding your front desk to move certain appointments to slower hours and call patients who are likely to walk in — based on:

Patient's past walk-in visits
Patient's proximity to the clinic (home or workplace)
Patient's flexible scheduling patterns or preferences

Intelligent Front Desk To-Do List

AuxaCare generates to-do lists for the front desk, helping staff stay on track without the need for micromanagement. It identifies patients who need attention and creates simple, actionable tasks like:

Call patients who still have unused approved visits
Follow up lost patients who haven’t had appointments recently
Reach out to past walk-ins or flexible patients when slots open
Schedule patients who were approved for treatment but haven’t started

Intelligent Appointment Calendar

When booking a patient, the AuxaCare suggests the best available time slots based on patient history and availability patterns — prioritizing off-peak hours when possible.

Real-Time Capacity Awareness

Visual heatmaps show which days and hours are overbooked, peak hours and off-peak hours.

AuxaCare assists your front desk manage patient appointments more efficiently.

What Auxacare Is - And Isn't

Most scheduling apps focus on letting patients book themselves or sending automated reminders. While that’s useful, we believe real connection still matters — especially in recurring care like yours.

At AuxaCare, we take a different approach.
We don’t replace your front desk — we empower it.

Our goal is to help your team build better relationships with patients through thoughtful, well-timed communication — not just clicks and confirmation texts. AuxaCare supports your staff with smart tools that help them manage the schedule more effectively, stay ahead of disruptions, and reach out to patients at the right time — with a real voice on the phone.

Features

Business Value & Benefits

AuxaCare isn’t just about better assistance — it’s about making your clinic run smoother and more profitably, every day. Here’s how it helps:

Fill More Time Slots

Recover up to 30% of underused clinic hours by automatically assisting your receptionist to book patients during slower times.

a calendar with red push buttons pinned to it

Convert More Walk-Ins into Visits

By identifying and reaching out to patients who are likely to walk in, your team can catch the right opportunity at the right time — increasing walk-in conversions by up to 50%.

AuxaCare automatically tracks patients who still have unused authorized visits — helping your team follow up with the right people at the right time.

Improve Visit Retention

person using white tablet computer on table

woman in black crew neck t-shirt wearing white face mask

Increase Revenue

Fewer gaps, fewer no-shows, and more completed care plans mean more predictable income for your clinic.

Use Staff Time More Effectively

Balanced schedules reduce bottlenecks and allow your team to work at a steady pace — not in constant catch-up mode.

AuxaCare guides your front desk with real-time priorities and scheduling suggestions, so your staff knows what to do — without you needing to hover or constantly check in.

No More Micromanaging

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HIPAA Compliant

AuxaCare is fully HIPAA-compliant and designed to keep patient information safe. From appointment history to follow-up reminders, every piece of data is protected with encryption, role-based access, and secure infrastructure.

We use HIPAA-ready cloud services, maintain detailed audit logs, and follow strict privacy standards so your clinic can stay focused on care — not compliance.

Need a Business Associate Agreement (BAA)? We’ve got you covered.

Join the Waitlist

We’re almost ready and we are excited! Sign up to get a quick email as soon as AuxaCare is available.

Connect

contact@auxacare.com

No spam. No sales emails. We’ll never share your info — ever.